Rent, Lease, Buy: The Best Way to Get Your Large Format Printer



When it comes to your business requirements, having the right large format printer is recognizably more essential than owning that printer outright. Having it lets you start printing. Owning it just makes it yours permanently which can be pricey.

Owning a commercial printer indicates it’s up to you to repair it if it breaks or to sell it if you decide you not need it. It also indicates either paying of pocket, which can be a substantial amount, or handling a loan, which can be a trouble and/or make it more difficult to get loans for other, more useful items. That’s why renting and leasing large format printers has turned into an industry of its own.

However it would not be an industry if it weren’t rewarding, so possibly purchasing is the better bet. After all, leasing leaves you with nothing to show for the cash you invested and leasing agreements can limit how you utilize the printer. Besides, the service plainly needs to earn a profit, so you can be sure you’re paying more than they are for the very same machine.

So how do you choose what’s better for your company?


If you only require a commercial printer for a single task, but don’t wish to pay another person to deal with the job, then renting is for you. It’ll cost you a fraction of the printer’s expense and transfer any upkeep costs to the owner. As soon as you’re done, you just send it back and go back to business as usual.

  • Expenses the least in advance
  • No long-lasting factors to consider essential
  • Streamlines upkeep and transport
  • Avoids additional expenses like service warranties, insurance coverage, and complex repairs
  • Excellent solution for a short-term or short-term equipment requirement
  • Rental costs can generally be deducted as an overhead


Leases are more of a gray specialty. If you need a printer enough time to make renting it too expensive, however do not want to purchase one yourself, you’re most likely interested in 2 main benefits:
1) You have long-term requirements, yet desire obsolescence to be somebody else’s issue or
2) You wish to conserve up money before purchasing a commercial printer of your own

In either case, you can find a lease to fit your requirements. Buyout clauses allow you to purchase the printer outright at the end of the lease or, if you choose, to merely upgrade the lease to get a brand-new printer rather. Fair Market Value rents allow you to “purchase” a brand name brand-new printer then return it after a couple of years for credit on a new printer or simply keep the printer for longer.

  • Saves you cash on upgrades
  • Creates a constant and foreseeable monthly expense
  • Payments can be made from running expenses instead of capital funds
  • Can be structured so that the equipment can be acquired at the end of the leasing period


If your business depends on business printers, absolutely nothing will be more affordable in the long run than purchasing your very own. While all of the costs show up front, you have no constraints either. Devaluation and tax write-offs from interest payments will decrease your long-term financial concerns. You can normally work out for below-market rates on the devices and a long-lasting relationship with your supplier can result in numerous discounts on everything from new large format printers to products for maintenance.

  • Best option for long-term needs
  • Very affordable at high usage levels
  • Reduces tax bills
  • Gives you total control over your assets
September 20, 2016 |

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